Beta Byte: Homecare Timesheets



Beta Byte is a series underwritten by Bust Out Solutions for that early stage tech found somewhere between idea and traction

What is the name of the company and/or product? Where is it found online?

Homecare Timesheets system by PCA Partners.

What problem does this solve and what was the “aha” moment? How does this create value? 

Currently this app solves two big problems: inefficient timekeeping in the personal care assistant (PCA) industry and new state requirements to verify that PCA services paid for by the state are actually received. The first “aha” moment came when I realized I could use a mobile app to replace inefficient paper timesheets in my PCA business. The second came when it became clear that Minnesota, like many states before, was going to require some form visit verification for PCA services, and I realized my app could be expanding to integrate electronic verification.

What is the full launch/release date planned?

The system is currently undergoing beta testing by PCA agencies across Minnesota, and we will announce a launch date based on the feedback we receive from test agencies.


Who is on the team? 

Andre Best, principal of PCA Partners and CEO of Best Home Care, envisioned and leads the project. Coding is provide by the Jed Mahonis Group. Analytics, evaluation, and strategic consultation are provided by ACT Research & Evaluation (ACT-RE).

What is the specific technology or combination of technologies is used? Is there any IP?

The system combines a mobile app (iOS and Android) with a HIPAA-compliant database and a web portal for viewing uploaded data. Workers use the mobile app to punch-in and out and to enter the care they delivered during a shift. Workers and recipients also use the app to sign timesheets. The app also sends verification data (GPS coordinates and randomly requested “selfies”) to the secure server. Agencies can use the web portal to view this data and to download for use in the their billing software or other systems.

What is the size/scope of your market and how will you scale?

The initial market is the Minnesota PCA industry. There are over 600 PCA agencies in Minnesota representing more than 20,000 workers and an even greater number recipients. The costs of the program exceeds 600 million dollars. We are starting small with a pilot of up to 25 agencies, but plan to scale to offer the system to all agencies in Minnesota and to eventually offer the system in other states.

What is your revenue model?

This is to be determined. We are interested primarily in improving the quality of care in the PCA industry and will be developing a revenue model aimed at repaying our initial investment in product development and creating revenue that will sustain the system while keeping it affordable and up-to-date. We are considering structuring the company that manages the system as a PBC to reflect our commitment to ensuring a public benefit.

What is your greatest strength?

Our experience in the PCA industry and our process-oriented mindset.

What is your biggest weakness?

Developing an application before regulations have been fully spelled out. We have tried to address this by building a flexible system and advocating for sensible regulations that work for the state, industry, workers, and care recipients.

What is one resource you could use that would take this to the next level?

Nothing right now.

Is there anything else you would like to add?

Thank you for the interview.


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